|Job Title: ||Associate Vice President for Finance|
|Department: ||VP for Finance|
|Date Posted: ||10/30/2013|
|Closing Date: ||11/8/2013|
|Job Description: ||The AVP for Finance reports to the Vice President for Finance and under general supervision coordinates the college business services to include financial reporting, contract and grants management, purchasing, mail services, and inventory control including preparing the annual comprehensive financial report, interacting with auditors, preparing federal reports and serving as P-Card Liaison. .
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned
1. Prepares, manages, organizes, directs the daily financial activities which include budgeting, grants management and financial reporting, purchasing, mail and inventory control
A. Preparing the annual budget and managing its operation with the assistance of the controller.
B. Developing a detailed annual financial plan.
C. Directing the preparation of financial cost, working analysis and related reports of the Vice President for Finance and others as requested.
D. Deposition all income due the College and serving as custodian of insurance policies, contracts, securities, etc.
E. Assist in the review and analysis of major contract obligations such as construction and professional services contracts.
F. Maintain and update college property insurance, including vehicles, general liability, etc.
G. Assisting in the formulation of general policies and administration procedures.
H. Formulating office procedures and coordination of grants management, purchasing, inventory control and mail services.
I. Consult with and provide direction to management in all phases of business practices and policy that relate to the attainment of college financial objectives.
J. Research and appraise economic, governmental and management issues; analyze, interpret and advise the college regarding their impacts.
K. Prepare and administer the division budget and ensure operations and the allocation of funds conform to college goals, procedures, and guidelines
L. Participate in college and statewide committees and meetings to provide leadership, advice and problem-solving input on issues.
M. Provide guidance, advice and direction to the President, Vice Presidents and other management staff regarding financial and infrastructure issues and concerns.
2. Prepare reports related to budgeting, grants management and federal reporting.
A. Preparing monthly reports to the President's Executive Council on the status of the overall budget and the financial position of the college.
B. Formulating, writing and implementing comprehensive accounting, financial management and office-operating procedures.
C. Establishing and maintaining filling systems, record storage and policies related to record retention including permanent property records and custody of legal papers.
D. Maintaining a close-working liaison with personnel in the Department of Finance and Administration's Budget, Accounting and Personnel Management Office and the Department of Higher Education.
E. Working cooperatively with auditors to assess the quality of compliance and make necessary adjustments.
F. Preparing and writing an end-of-year report on the activities for the inclusion in a comprehensive annual financial report.
G. Maintaining financial and management control of auxiliary and agency services, including food service if applicable, vending, and serving as bookstore liaison.
H. Prepares reports and information for the preparation of the college's indirect cost rate.
I. Edit and reviews entries in Portfolio Manager for energy use reporting.
3. Participates in institutional planning, policy development and problem resolution.
A. Assists the VP for Finance in financial aspects of planning for new facilities and equipment as well as financial and facility issues of the college.
B. Assists staff with information relating to their departmental budget reports.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
To perform the job successfully, an individual should demonstrate the following competencies:
COLLEGE SUPPORT - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity. Commitment to the mission of a comprehensive two-year college and an understanding of the different components of the college.
DIVERSITY - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce. Sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of the two year college student.
STUDENT RELATIONS - Manages difficult or emotional student situations; Responds promptly to student needs; Solicits student feedback to improve service; Responds to requests for service and assistance; Meets commitments. Customer and solutions oriented with a strong commitment to customer service while maintaining compliance with policies.
PROFESSIONALISM - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
QUALITY - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
ETHICS - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds College values.
SAFETY AND SECURITY - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
DEPENDABILITY - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
TECHNICAL SKILLS - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
INTERPERSONAL SKILLS - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
LEADERSHIP - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
JUDGMENT - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
BUSINESS INSIGHT - Aligns work with strategic goals.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES
Proven leadership and organizational skills required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and ability to adjust focus.
While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to use hands to finger, handle, or feel and talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
|Minimum Requirements: ||QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Master?s degree in Business Administration, Accounting or a related field is required. In lieu of a Master?s degree a Bachelor?s degree with a CPA is required. At least five (5) years of supervisory experience is required. A Minimum of five (5) years of progressive, relevant work experience in budgeting and accounting operations management and finance that can be demonstrated to be applicable to the duties and responsibilities is required. College experience is strongly preferred. Experience working with diverse populations and successful performance in an on campus interview is required.
|Preferred Qualifications: ||CERTIFICATES, LICENSES, REGISTRATIONS
CPA license preferred
Ten years' experience in higher education accounting preferred. A knowledge of governmental accounting standards related to accounting for colleges and universities required.
|Benefits: ||Comprehensive benefits package to include life insurance, health insurance, vacation, sick leave, retirement and tuition waiver for full-time benefits eligible employees.|
|Contact Info: ||Interested candidates should submit a Pulaski Technical College application, letter of application, resume, unofficial copies of transcripts, and three professional references to:
Pulaski Technical College
Office of Human Resources
3000 West Scenic Drive
North Little Rock, Arkansas 72118
Applications available on line at http://www.pulaskitech.edu/employment_opportunities/
Pulaski Technical College
3000 West Scenic Drive
North Little Rock, AR 72118
Phone: (501) 812-2200
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