Graduation Applications: Frequently Asked Questions
1. Can I apply for more than one degree and/or certificate?
Yes! For online applications, you will need to fill out the form for each degree or certificate that you are earning. Make sure ceremony information is NOT conflicting between applications. In the event of conflicting information, we use the most recent application.
2. After I apply, what comes next?
Please apply by the posted priority graduation application deadline to ensure that you will be processed as a graduate of the correct term. Due to high volume, applications received after the priority deadline may need to be posted as graduates of the next semester.
Graduation applications are typically processed after diplomas for the previous semester have been completed. This may mean a slower response time, but if you have applied by the priority deadline for the current term, every effort will be made to supply you with a preliminary degree audit showing what is in progress or remaining on your degree plan.
3. My advisor, faculty member, or dean has said that a course will substitute for another requirement in the degree plan. How do I make sure the Registrarís Office knows to add that to the degree plan?
The Registrarís Office will need a course substitution form FROM THE DEAN of the appropriate division. This form will come directly from the dean to the records coordinator in the Registrarís Office. Please contact your dean if this is the case.
Another word about course substitutions: These substitutions are typically for non-transfer programs in Business, Allied Health, Technical and Industrial, Culinary Arts/Baking and Pastry/Hospitality, and Computer Information Systems.
Substitutions for transfer degrees are rare and must be approved by the Vice President for Learning.
4. When are the graduation ceremonies for each term?
At this time, there is only ONE graduation ceremony per year in May. Graduates from the previous fall, the current spring, and upcoming summer participate in that ceremony. As a general rule, no more than 7-8 hours (other than what is in progress) should be remaining on a degree plan of someone who walks at the May ceremony.
5. Will I get my degree or certificate on the last day of classes or at the graduation ceremony?
No. It takes at least 4-6 weeks to conduct final degree audits to verify that all coursework for degrees and certificates were actually completed by students who applied on time. Diplomas are mailed shortly after all audits are completed to students who have no financial holds on their student accounts. Please make sure you have a valid mailing address on file with Admissions and Records at the end of your last semester.
6. Is there anything else that will hold up my diploma?
You MUST complete all degree or certificate requirements, including the minimum cumulative grade point average (GPA) of 2.0. Be aware that some programs may require a higher GPA or specific grades.
Walking at graduation ceremony does not officially mean that you graduated!
7. My application was ďrolled overĒ since I didnít finish. What does that mean?
Your application for graduation will remain on file for up to ONE YEAR from the time you applied. You do not have to reapply to graduate during that time since your record will be checked every semester during that year. After one year, you will need to reapply when you complete the requirements.